Personal Assistant - Talo (Remote)

Job Title: Personal Assistant to Founder
Location: Remote
Type: Full-Time
Reports to: Founder / CEO
Working Hours: 9 AM – 5 PM (GMT+4)
Monthly Compensation: $800

About the Role

We’re hiring a proactive, detail-oriented Personal Assistant to directly support the Founder of multiple fast-growing eCommerce brands. This role requires someone who can independently manage operations, coordinate with remote team members, and ensure the smooth execution of day-to-day tasks with minimal oversight. The ideal candidate thrives in a fast-paced digital environment, has experience working with creatives and virtual teams, and can efficiently manage calendars, performance tracking, and internal coordination.

Key Responsibilities

Calendar & Scheduling Support

1. Manage and maintain the Founder’s calendar, booking all meetings, calls, and in-person appointments.
2. Prevent double-bookings and scheduling conflicts; manage reminders and reschedules.

Profit Tracking & Ad Test Management

1. Update daily profit tracking sheets for multiple brands.
2. Organize and label ad test data, ensuring clarity and consistency in performance tracking.

VA Oversight & Management

1. Monitor KPIs and review timeproofs for virtual assistants.
2. Handle onboarding, contracts, and performance tracking for new hires.

Creative & Store Management

1. Create simple image ads based on SOPs.
2. Organize creatives within Google Drive and assist with product listings/store edits when needed.

Supplier & Invoice Coordination

1. Source 3PL and supplier quotes and maintain comparison logs.
2. Generate, track, and notify on invoice status (e.g. VA hours and services).

Community Engagement & Brand Building

1. Capture and publish testimonials using burner Discord accounts.
2. Support the personal brand with aligned community engagement content.

Trend Spotting & Product Research

1. Conduct 30 minutes of daily research on product trends and compile weekly findings.

Competitor Monitoring & DMCA Filing

1. Identify and submit DMCA reports for copycat competitors on Shopify and Meta platforms.
2. Maintain a log of takedowns and outcomes.

Admin & Process Optimization

1. Document SOPs, build simple automations, and support ad-hoc admin tasks. Tools & Platforms
2. Google Suite (Sheets, Docs, Drive)
3. ClickUp
4. Discord / Slack
5. Shopify (basic familiarity)
6.  Optional: Canva, Figma, or any creative tools

Requirements

1. Minimum 2 years of experience in a remote support/operations role
2. Familiarity with ecommerce (e.g. Shopify, Meta ads, product testing)
3. Strong organizational and communication skills
4. Self-motivated, proactive, and quick to adapt
5. Fluent in written and spoken English

Bonus Experience

1. VA team management or recruitment
2. Dropshipping or DTC brand background
3. Creative ad production or sourcing

Top 3 Candidate Traits

● 📌 Independent thinker with strong initiative

● 📌 Learns quickly and absorbs instructions with ease

● 📌 Low resistance to feedback and iterative improvement

Time Commitment from Founder

● Daily availability: <1–2 hours

● Candidate must be confident working independently and taking ownershi

How to Apply

If this sounds like you, please fill out this application form. Only those who submit the form will be considered. Applicants who pass the initial screening will be contacted for the next steps.