Private Health Management (PHM) supports people with serious and complex medical conditions, helping them access the best possible medical care. We guide individuals and families to top specialists, advanced diagnostics, and personalized care. Trusted by healthcare providers and businesses, PHM delivers independent, science-backed insights that help clients make informed decisions and navigate care with confidence. 

About the Role 

PHM is seeking an organized, highly-responsive, and dependable Administrative Assistant to support senior leadership across executive, commercial, and finance functions. This early-career role is well suited for a highly motivated and responsive professional who thrives in enabling leaders to operate at their best.

In this role, you will manage calendars, coordinate travel and conference logistics, interface with external partners, and provide high-quality administrative and operational support. The role reports through PHM’s Marketing department and offers opportunities for additional exposure to marketing operations, company off-site logistics, and cross-functional initiatives. You will work closely with senior executives and partners across the organization, gaining insight into how a mission-driven, high-growth healthcare organization operates while building skills across executive support, business operations, and marketing.

What You’ll Do 

1. Enable executive productivity through proactive calendar management, scheduling, and logistical coordination 
2. Own complex calendar management across multiple time zones, balancing competing priorities with sound judgment 
3. Schedule and prioritize internal and external meetings, proactively resolving conflicts 
4. Coordinate domestic and international travel, with an emphasis on conferences and multi-day events 
5. Ensure seamless planning and execution of meetings, events, and conference logistics 
6. Prepare leaders for meetings with clear agendas, materials, and follow-ups 
7. Support planning and execution of leadership meetings, board meetings, offsites, and company events 
8. Deliver a highly professional experience when interacting with external partners, PHM partners, and Board members 
9. Anticipate needs, identify potential issues, and resolve logistical challenges in a fast-moving, often ambiguous environment 

What You Bring 

1. 1+ year of professional experience with bonus points for experience supporting senior executives in a growing organization 
2. Exceptional attention to detail and responsiveness, especially when time-sensitive matters arise 
3. Strong organizational skills and the ability to manage multiple priorities simultaneously 
4. Comfort working in a modern, tech-forward environment and adapting quickly to new tools and systems 
5. A self-starter mindset with a strong sense of ownership and follow-through 
6. A constructive, upbeat, and service-oriented approach 

Compensation & Benefits 

The hourly rate for this position is $24.00–$36.00 per hour, which equates to an annualized target range of approximately $50,000–$75,000, based on a standard 40-hour work week. 

This role is eligible for PHM’s comprehensive benefits package, which includes health, dental, and vision insurance, 401(k) with employer match, paid time off, PHM services for you and your dependents, and additional benefits. Individual compensation may vary based on experience, location, and business needs. 

Location 

This is a remote role. Candidates must live in and perform all work within the United States. Very limited travel may be required. 

Next Steps 

Private Health Management is a remote company with employees across the United States. We are committed to providing a thoughtful and transparent interview experience. If your application is selected, a member of our recruiting team will reach out to schedule next steps. Interviews may include the hiring manager, peers, and an executive leader. 

PHM uses AI-enabled tools at certain points in the recruiting process to help identify and evaluate top talent; however, all hiring decisions are made by human reviewers. 

Anticipated Pay Range

$50,000 - $75,000 USD

We are a preclinical biotech company in a high-velocity fundraising phase. We need a "White-Glove" Executive Assistant to ensure our investor pipeline moves flawlessly. You will be the engine behind our outreach, ensuring every investor interaction is met with a professional, timely, and organized response.

The Priority: "The Concierge Experience"

Your goal is a seamless investor journey. From the moment a pitch ends, you are responsible for ensuring the "next step" happens immediately. You will manage the logistics and the "people side" of our fundraising so the scientific team can remain focused on the lab and the high-level strategy.

Primary Responsibilities

1. HubSpot Pipeline Management: Primary responsibility for data entry. You will log all meeting notes, update investor stages, and—most importantly—set and monitor follow-up reminders so no lead goes cold.
2. Investor Research: You will perform background research regarding potential investors to identify alignment between Lipovectra and their investment theses.
3. Investor Ghostwriting: You will draft high-quality, professional follow-up emails based on shorthand notes provided by the leadership team. You must be able to capture our tone and ensure technical terms are used correctly.
4. Precision Scheduling: Manage complex calendar coordination between Zurich, Chicago, and Oregon. You will own the 8:00 AM – 11:00 AM Central window to bridge these time zones and finalize logistics.
5. Process Optimization (Bonus): While data entry is the baseline, we highly value someone who can eventually build automated workflows in HubSpot to streamline our outreach.

Qualifications & Skills

1. Experience: 2+ years as an EA, ideally in a startup or VC environment.
2. Writing Excellence: You must be a strong writer. You can take a bulleted list of "key takeaways" from a meeting and turn it into a polished, persuasive investor email.
3. HubSpot Proficiency: Direct experience with HubSpot data entry and task management is required.
4. The "9-Hour Spread" Logic: You must be a master of time zone math, ensuring invitations are sent correctly for participants across Europe and the US West Coast.
5. Availability: Must be consistently available during the core window of 8:00 AM – 11:00 AM Central.

Key Performance Indicators (How we’ll measure success)

1.     Follow-up Speed: 100% of post-meeting follow-ups drafted and ready for review within 12 hours.

2.     CRM Accuracy: Zero "stale" deals in HubSpot; every active investor has a documented "Next Task" assigned.

3.     Scheduling Friction: Zero "time zone errors" in calendar invites.

SUBMIT APPLICATION HERE 

This is a full-time remote role for a Data Entry Clerk at a growing US based company. ​​You'll be responsible for accurately inputting and maintaining various types of business data in our systems. This position requires strong attention to detail, consistency, and the ability to work independently in a fast-paced, deadline-driven environment.

Qualifications

1. 2+ years of experience in data entry, administrative support, or similar roles
2. High typing speed (ideally 50+ WPM) with excellent accuracy
3. Proficiency in tools such as Google Sheets, Excel, and data entry software
4. Strong attention to detail and ability to work on repetitive tasks with high accuracy
5. Comfortable working partially or fully in U.S. time zones
6. Strong written and verbal English communication skills

Responsibilities

1. Accurately enter and update data into internal systems, spreadsheets, or databases
2. Review and verify data for completeness, accuracy, and formatting
3. Maintain digital records and organize information for easy access
4. Communicate with team members to clarify any unclear or missing information
5. Perform basic reconciliation of entries to ensure accuracy
6. Meet daily or weekly data entry targets and quality standards
7. Support additional administrative or clerical tasks as assigned

Details

1. Independent contractor agreement paid 2x monthly.
2. Client has a desire for long term commitment.
3. ​​​​​​Compensation
4. $1,000 - $1,500 per monthdepending on experience.

Remote | Nigeria | Full-Time

Controlinfra is building cloud infrastructure governance and Terraform drift management tooling focused on helping teams improve infrastructure visibility, operational control, and cloud governance workflows.

We are looking for an Operations Coordinator to help support daily startup operations, workflow coordination, customer communication, and execution consistency across the business.

This is a lean startup role ideal for someone who is organized, proactive, startup-minded, and comfortable working in a fast-moving remote environment.

Responsibilities

Coordinate operational tasks and workflows

Organize backlog items, feature requests, and bug tracking

Help manage customer communication and follow-ups

Coordinate demo scheduling and onboarding support

Support LinkedIn/content coordination

Help maintain internal documentation and operational structure

Support release coordination and execution tracking

Help maintain operational consistency across the company

Requirements

1. Strong communication skills
2. Organized and detail-oriented
3. Comfortable working remotely
4. Startup mentality and ownership mindset
5. Reliable and proactive
6. Comfortable learning new tools and workflows
7. Familiarity with modern SaaS/startup environments is a plus
8. Familiarity with Notion, Slack, Linear, Jira, Trello, or similar tools is a plus

Compensation

• Full-time remote role

• Compensation: 300,000.00/month NGN

• 15 PTO days annually

• Flexible remote work structure

• Initial 60-day probation period

Application Process

Candidates will complete:

Multiple-choice assessment

Written summary assessment

Short video explanation assessment

We care deeply about:

• communication

• ownership

• professionalism

• startup mentality

• operational thinking

• reliability

SUBMIT APPLICATION HERE

Responsibilities:

1. Record and categorize transactions in QuickBooks Online (QBO) for an assigned client portfolio
2. Reconcile bank, credit card, and loan accounts monthly and resolve discrepancies
3. Track recurring journal entries (fixed assets, prepaids, accruals) with guidance from senior team members
4. Support month-end close: reconciliations, adjusting entries, and draft P&L/balance sheet reporting
5. Flag unusual transactions and reconciliation items for senior review
6. Communicate professionally with clients to request documentation and clarify transactions
7. Assist with quarterly/year-end deliverables, including tax workpapers, sales tax filings, 1099 prep, and business license renewals

Qualifications:

1. 1–2 years of bookkeeping or general accounting experience (public accounting/CAS/outsourced accounting preferred)
2. Associate’s or Bachelor’s degree in Accounting/Finance (or equivalent experience)
3. Solid understanding of double-entry bookkeeping, debits/credits, and core accounting principles
4. Working knowledge of QuickBooks Online
5. Proficiency in Excel (formulas, sorting/filtering, basic pivot tables)
6. Authorized to work in the United States

Application Instructions:

Please send your resume in Word format to:

Abby Loney

Premier Financial Search

www.pfssearch.com

abby@pfssearch.com