DLB Associates is a p remier engineering and consulting firm specializing in innovative, mission-critical solutions across hyperscale data centers, advanced infrastructure, and high-performance building systems. With over four decades of expertise, we partner with some of the world’s most influential companies to design and optimize environments that demand precision, scalability, and resilience.

Join us and be part of a team where your voice matters, your work makes an impact, and your growth is a shared priority.

Position Title: Administrative Assistant Associate 

Position Location: Remote - work virtually from anywhere in the United States 

Salary 

DLB recognizes salary ranges from job boards do not necessarily reflect our pay ranges.  In many instances we out-compete those ranges for well-qualified candidates. 

Job Summary 

The Administrative Assistant Associate will have the opportunity to interface with all departments in the firm.  They will demonstrate problem-solving skills, effective teamwork and respect for deadlines while providing administrative talents. 

This role operates in a dynamic, fast-paced environment where priorities frequently shift, requiring adaptability and strong problem-solving skills. Success in this role demands the ability to juggle multiple priorities, pivot swiftly in response to changing business needs and effectively handle both projects with accuracy and efficiency in a remote environment. 

This role is pivotal in supporting general staff operations, ensuring seamless file management, meticulous document handling and effective communication. They will work collaboratively with various departments within the company, serving as a key member of the Operations Team. 

The Administrative Assistant Associate will rely on instructions and pre-established guidelines to perform the functions of the job.  This person will work under immediate supervision.  

The Administrative Assistant Associate will communicate and operate in line with organizational goals and values, as well as departmental objectives.  

Essential Functions 

General Staff Support (70%) 

File and Document Management: Maintain digital files, update templates and standardized formats, manage specifications files and track document requests, policies and procedures. 

Content Creation and Editing: Perform word processing, proofreading, spreadsheet management, data entry and reporting. Assist with proposal development and production and company presentations.  

Administrative Support: Monitor and manage the general company email inbox and phone messages, responding to inquiries and directing them appropriately. Assist with employee and client gift research and purchases. 

Training and Research: Support company training programs, including delivery to staff, and conduct various research as needed. 

Travel & Event Coordination (30%) 

Travel Support: Assist with travel arrangements, industry and conference event bookings and scheduling. Manage event tracking, eetings and related logistics. 

Expense & Special Projects: Provide expense management support and contribute to special projects as needed. 

Completion of Assigned Tasks and Deliverables on Time and on Budget 

Performs Other Related Duties as Assigned 

Position Requirements (Beginner level) 

Knowledge of administrative support functions including managing files, documenting processes, designing forms and templates using themes and styles, etc. 

Knowledge of continuous process improvement  

Demonstrate continued and progressive knowledge of administrative tasks required for an engineering firm 

Skill in booking and arranging travel and events  

Advanced skill using MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams, SharePoint) and Adobe/Bluebeam 

Skill using artificial intelligence, machine learning and generative artificial intelligence 

Ability to leverage AI and emerging technologies to streamline workflows, optimize operational processes, and contribute to company-wide innovation 

Skill in database administration and analytics 

Skill in completing assignments accurately and with attention to detail 

Ability to analyze situations using critical thinking to determine options for path forward 

Ability to maintain confidentiality and handle sensitive information  

Ability to work successfully in a remote environment through effective communication and organizational skills, self-motivation, self-direction, proactiveness and resourcefulness in a distraction free workspace 

Ability to maintain neat, orderly, complete documents and project files 

Ability to analyze and prepare documents, reports and correspondence 

Ability to communicate effectively in both oral and written form (technical and non-technical information)  

Ability to work successfully as a member of a team and independently with supervision  

Ability to work under pressure and meet close deadlines  

Organizational skills, with the ability to manage multiple tasks simultaneously and adapt to changing business requirements as necessary 

Physical Demands   

The following physical demands must be met by the employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   

While performing the duties of this job, the employee is 

Frequently required to remain in a stationary position 

Frequently moving through home office 

Travel Requirements 

Up to 5%, this may include travel to any or all 50 US states  

Travel is defined as physically leaving home on behalf of business activities including but not limited to client sites, meetings with other employees, meeting for business development purposes, running errands on behalf of the business, attending industry conferences, etc. 

Education / Experience 

Minimum of two years of experience in a professional office or consulting services environment 

Benefits

DLB Associates offers a very competitive benefits package; highlights include

Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)

Flex spending accounts (FSA)

Dental and vision plans

Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26

401k with company match and self-directed brokerage account option

PTO including additional paid time off during the last week of the year

Company paid life insurance coverage for employees and their eligible dependents

Short and long-term disability, AD&D coverage

Professional development opportunities, tuition reimbursement and professional licensing assistance

Paid parental leave after one year of employment

DLB Associates is an EEO/Affirmative Action Employer and participates in the E-Verify program with the Department of Homeland Security. We encourage diversity in our workforce.

Are you ready to challenge yourself and redefine standards in the AEC industry? Apply now and join our award-winning team!​

​NOTICE TO THIRD PARTY AGENCIES:

DLB does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to DLB in the absence of a signed Service Agreement where DLB has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of DLB and DLB will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service

The pay range for this role is:

52,500 - 62,737.50 USD per year (Remote (United States))

APPLY HERE

1. Executive Assistant
2. Administrative Assistant 

📍 Remote | Full-time 

They are looking for a highly organized and reliable Executive Assistant / Administrative Assistant to support a mental health private practice.

• Answer, manage, and return patient phone calls promptly

• Greet and assist patients in a professional manner

• Schedule, confirm, and manage appointments

• Maintain accurate client records within the EHR system

• Support daily administrative and office operations

• Provide executive support to the practice owner as needed

Send your resume to

careers@remotecoworker.com

Are you looking for a flexible work-from-home job? We’re currently seeking detail-oriented and motivated individuals to join our growing team!

Why Join Us?

1. Work from the comfort of your home
2. Supportive and collaborative team environment
3. Great opportunity for fresh graduates

Qualifications:

1. Open to fresh graduates (Associate or Bachelor’s Degree)
2. Experience in data entry is an advantage
3. Proficient in Microsoft Office (Excel, Word, etc.)
4. Strong communication skills (written & verbal)
5. Highly organized with strong attention to detail
6. Able to adapt to shifting tasks and priorities
7. Must own a laptop (Core i5 or higher)
8. Stable internet connection (at least 25 Mbps)

Key Responsibilities:

1. Ensure accurate and timely processing of orders
2. Monitor and update assigned orders daily
3. Communicate with vendors via email and calls
4. Handle customer inquiries on marketplace platforms
5. Identify and flag suspicious or fraudulent orders
6. Maintain accuracy in data entry and reports
7. Manage multiple tasks efficiently under pressure
8. Prepare end-of-day reports
9. Collaborate with the team while working  independently

📩 How to apply?

Send your resumes through this email: deapdm@delaxva.odoo.com

Then, message us for confirmation.

Don’t miss this opportunity—apply now and start your WFH journey with us!

Job Qualifications:

1. BPO experience is an advantage
2. Preferably 1 year Experienced Employees specializing in Customer Service or equivalent is a plus but not required
3. Night Shift
4. Owns a laptop with at least core i5 processor
5. Has an internet connection at home with a speed of at least   25mbps 
6. WFH set up training for 2-3 weeks

Job Description:

1. Exposure in Voice Account - Inbound and Outbound
2. Assess customer needs and address issues in a timely manner, meeting monitored productivity and quality objectives
3. Track, monitor and resolve customer requests
4. Provide superior customer service by being proactive in meeting customer needs
5. Transactions can be related to billing and collections support, client inquiries
6. Resolve product or service problems by clarifying the customer's complaint, determining the cause of the problem, selecting and explaining the best solution to solve the problem, expediting correction or adjustment, following up to ensure resolution
7.  Handle complaints, provide appropriate solutions and alternatives within the time limits and follow up to ensure resolution
8. Other tasks as assigned

Admin Assistant for The Global Institute on Innovation Districts

(Remote working 32 hours/week)

To apply for this position, please send a copy of your CV with a cover note explaining why you would be an ideal candidate for the role to info@giid.org

The Global Institute on Innovation Districts (GIID) is seeking a self-directed and technology-savvy AdminAssistant to predominantly support its President in elevating GIID to its next level of success. We are a group of dedicated researchers and practitioners ambitiously working together to help take on some of the world’s most daunting challenges through place-based innovation, known as innovation districts. Our work involves advising, connecting, and advancing innovation districts around the world—some of the smartest places on the planet that have the capacity to take on complex challenges, such as climate change, cancer, and infectious diseases.

We are seeking an independent, highly-organized and detail-oriented self-starter to join us and help us revolutionize the way we organize ourselves for impact. As Executive Assistant, you will work strategically with the President to advance efforts that not only strengthen partnerships and programs but reaching new investors to support innovation districts worldwide. 

Key responsibilities:

Time management and organizational support

1. · Schedule meetings and manage the calendar of the President.
2. · Travel and logistical support for the President (travel is often once a month).
3. · Travel and logistics for the team (travel for one person could be once a month).
4. · Active recruitment for a new leadership position, working with the President.

Fundraising development

1. ·  Logistical support in the preparation of fundraising activities.
2. · Manage follow-up activities and track engagement with prospective and existing funders.

European development strategy

1. · Gather and advance relationships with additional districts in Europe to accelerate Network and event.
2. · Schedule meetings in Brussels with districts to GIID’s reach with districts in Europe. 
3. Coordinate high level logistics to support a convening in Brussels with districts and the EU.

Preferred Qualifications:

1. At least three years of experience in providing advanced or administrative support in a fast-paced environment.
2. Experience working with senior leaders.
3. Strong organizational skills with the ability to manage multiple projects and competing timelines.
4. Demonstrated problem-solving ability and strong attention to detail.
5. Excellent written and verbal communication skills, with the ability to communicate effectively with an international audience.
6. Experience working in nonprofits, start-ups, or mission-driven organizations is preferred.
7. Experience working with distributed or global teams.

Technical Skills:

1. · Proficiency in Microsoft Office Suite (especially Excel and Word).
2. · Experience with project management tools such as Asana.
3. · Familiarity with Airtable or other database platforms.

Further Information:

This is a remote contract position. Compensation is based on experience. The position is for someone based in Europe, with approximately 20% of work occurring outside normal business hours due to the global nature of the organization. Candidate must be authorized to work in their location.

The Global Institute on Innovation Districts encourages candidates from all backgrounds, nationalities, ethnicities, gender identities, and lived experiences to apply. The organization is committed to diversity, equity, access, and inclusion in all aspects of its work, including its team.

The renumeration for this position will be in the range of $40,000-$50,000 per year

Boldly is 100% remote and has been since day one. Remote work isn’t just a perk for us, it’s how we operate. This role requires someone who is dynamic, professional, caring, and ridiculously talented at providing top notch support to senior leaders.

About the position

As an executive assistant and employee of Boldly, you will play the pivotal role of providing top-notch administrative support to senior-level executives in established Fortune 500 companies. Your work will be 100% remote and flexible during business hours, with no night or weekend work.

1. As an executive assistant, you’ll apply your professional skills in a wide range of tasks, including:
2. Strategically managing complex calendars for executives
3. Planning and scheduling meetings, conferences, and travel
4. Making travel arrangements including flight and hotel bookings
5. Maximizing the executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf
6. Managing multiple email inboxes for executives
7. Managing expenses
8. Providing customer/supplier support
9. Other executive admin responsibilities as needed

About you

You have at least 7 years of experience serving in a senior administrative support position where you provided support as an executive assistant working in a fast-paced environment supporting multiple high-level executives. At this point in your career, your #1 priority is to join a fully remote company that prioritizes flexibility in the workplace and promotes a culture of respect, kindness, and transparency. You are a team player with excellent communication skills and a positive outlook who cares deeply about helping others succeed. You know how and when to leverage technology to achieve goals, balanced with bringing a personal, human touch to your work. You take great pride in the quality of your work; you are proactive, dynamic, flexible, tech-savvy, results-oriented, and a stickler for details! And you do it all with a smile!

Required Skills and Experience:

A minimum of 7 years of direct hands-on experience as an executive assistant or senior administrative assistant to one or more executives (general admin experience as part of another role will not qualify)

Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools

Ability to multitask with ease and prioritize work as needed

Highly organized with excellent time management skills

Ability to learn new tools quickly

Excellent interpersonal communication

Strong writing skills

Ability to work independently and under the pressure of deadlines

Solution driven!

Benefits you’ll love, for full-time employees:

W2 employment status

Medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly

401k with employer match

Paid time off including vacation/sick leave

Paid holidays

Paid parental leave

Technology stipend

Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients

Compensation

The pay range for this position is $27-$31 per hour, with starting pay based on location. Specific starting rates for full-time are as follows:

California & New York: $29 per hour

Washington, New Jersey, Colorado, & Massachusetts: $28 per hour

All other locations: $27 per hour

SUBMIT APPLICATION HERE

People deserve more from their money. More visibility, more control, and more freedom. Since 2015, Revolut has been on a mission to deliver just that. Our powerhouse of products — including spending, saving, investing, exchanging, travelling, and more — help our 70+ million customers get more from their money every day.

As we continue our lightning-fast growth,‌ 2 things are essential to our success: our people and our culture. In recognition of our outstanding employee experience, we've been certified as a Great Place to Work™. So far, we have 13,000+ people working around the world, from our offices and remotely, to help us achieve our mission. And we're looking for more brilliant people. People who love building great products, redefining success, and turning the complexity of a chaotic world into the simplicity of a beautiful solution.

About The Role

Executive Assistants at Revolut are the force behind the scenes who make big things possible. They handle complex coordination, streamline communication, and ensure leaders have what they need to deliver impact at scale.

We’re looking for an experienced and motivated mid-level Executive Assistant to partner with our executives to enhance productivity and support them in achieving their goals.

Up to shape what's next in finance? Let's get in touch.

What You’ll Be Doing

1. Providing high-quality support to executives and their teams, prioritising your and your executive's workload
2. Building genuine relationships across the business to drive initiatives on behalf of executives
3. Managing and maintaining calendars, taking a proactive, forward-planning approach to diary management
4. Recognising process inefficiencies, solving problems intuitively, and making independent and scalable recommendations to improve efficiency
5. Acting as the go-to point of contact for all internal and external communications, such as fielding emails and messages and managing correspondence
6. Processing expenses and card returns
7. Coordinating travel arrangements, including managing itineraries, flight check-ins, transportation to and from the airport, etc.
8. Preparing documents and presentations for key meetings, taking minutes, and following up on actions as required
9. Managing and driving multiple projects and priorities at once, including off-sites and large-scale events
10. Handling confidential information with integrity
11. Collaborating with EAs across the organisation to share best practices

What You'll Need

1. 5+ years of experience as an Executive Assistant
2. Experience supporting multiple business leaders
3. A bachelor’s degree
4. Fluency in English with excellent verbal and written communication skills
5. The ability to execute each project flawlessly with a positive “can do” attitude
6. Proficiency in G-Suite, Keynote, and MS Office
7. The ability to solve problems and work in an evolving, high-performance environment
8. High attention to detail
9. To be a data-driven, analytical thinker

Nice to have

Experience in financial services and/or a startup environment

Experience working with Atlassian/Jira

SUBMIT APPLICATION HERE