Data Entry Specialist

Rate: $24/hour

Location: San Dimas, CA (Remote)- MUST LIVE IN CA TO PICKUP EQUIPMENT

Working hours: 6:00 AM – 2:30 PM

Position Summary

We are seeking a detail-oriented Data Entry Specialist to provide administrative and document processing support to our office and billing team. This role is focused on high-volume data entry, document handling, and quality control. The position is strictly support-based and does not include billing responsibilities or financial processing duties.

This is a fast-paced environment with a strong emphasis on accuracy, consistency, and efficiency, including extended periods of computer-based work.

Key Responsibilities:

• Provide administrative support to billing staff and general office operations
• Prepare, review, organize, and manage over 1,000 electronic documents per month
• Upload and download large volumes of electronic files daily, ensuring file accuracy and integrity
• Perform high-volume data entry into internal databases with strong attention to detail
• Review documents containing billing-related information for accuracy and typographical errors (no billing processing involved)
• Conduct error checking on Authorization forms and related documentation
• Maintain accurate records and ensure proper document organization and filing
• Distribute important documents to appropriate departments in a timely manner
• Transcribe meeting minutes and maintain accurate records of staff meetings
• Handle email and phone inquiries professionally and direct communications as needed
• Collaborate with staff across departments to support smooth office operations
• Resolve routine administrative issues and escalate when necessary
• Perform additional administrative duties as assigned

What We’re Looking For:

• Intermediate Excel knowledge (formulas, data entry, calculations) Required
• At least 1 year of data entry experience
• Ability to follow structured procedures and meet strict deadlines
• Strong communication skills (written and verbal)
• Comfortable handling feedback, learning quickly, and improving accuracy over time
• Minimum typing speed of 45 WPM and accurate 10-key skills
• Reliable high-speed internet (minimum 100 Mbps download / 10 Mbps upload)
• Education Requirements: High school diploma or GED required

Apply today and make a difference! Send your resume to daid740@kellyservices.com Or call Daisy at 562-471-7322

DLB Associates is a p remier engineering and consulting firm specializing in innovative, mission-critical solutions across hyperscale data centers, advanced infrastructure, and high-performance building systems. With over four decades of expertise, we partner with some of the world’s most influential companies to design and optimize environments that demand precision, scalability, and resilience.

Join us and be part of a team where your voice matters, your work makes an impact, and your growth is a shared priority.

Position Title: Administrative Assistant Associate 

Position Location: Remote - work virtually from anywhere in the United States 

Salary 

DLB recognizes salary ranges from job boards do not necessarily reflect our pay ranges.  In many instances we out-compete those ranges for well-qualified candidates. 

Job Summary 

The Administrative Assistant Associate will have the opportunity to interface with all departments in the firm.  They will demonstrate problem-solving skills, effective teamwork and respect for deadlines while providing administrative talents. 

This role operates in a dynamic, fast-paced environment where priorities frequently shift, requiring adaptability and strong problem-solving skills. Success in this role demands the ability to juggle multiple priorities, pivot swiftly in response to changing business needs and effectively handle both projects with accuracy and efficiency in a remote environment. 

This role is pivotal in supporting general staff operations, ensuring seamless file management, meticulous document handling and effective communication. They will work collaboratively with various departments within the company, serving as a key member of the Operations Team. 

The Administrative Assistant Associate will rely on instructions and pre-established guidelines to perform the functions of the job.  This person will work under immediate supervision.  

The Administrative Assistant Associate will communicate and operate in line with organizational goals and values, as well as departmental objectives.  

Essential Functions 

General Staff Support (70%) 

File and Document Management: Maintain digital files, update templates and standardized formats, manage specifications files and track document requests, policies and procedures. 

Content Creation and Editing: Perform word processing, proofreading, spreadsheet management, data entry and reporting. Assist with proposal development and production and company presentations.  

Administrative Support: Monitor and manage the general company email inbox and phone messages, responding to inquiries and directing them appropriately. Assist with employee and client gift research and purchases. 

Training and Research: Support company training programs, including delivery to staff, and conduct various research as needed. 

Travel & Event Coordination (30%) 

Travel Support: Assist with travel arrangements, industry and conference event bookings and scheduling. Manage event tracking, eetings and related logistics. 

Expense & Special Projects: Provide expense management support and contribute to special projects as needed. 

Completion of Assigned Tasks and Deliverables on Time and on Budget 

Performs Other Related Duties as Assigned 

Position Requirements (Beginner level) 

Knowledge of administrative support functions including managing files, documenting processes, designing forms and templates using themes and styles, etc. 

Knowledge of continuous process improvement  

Demonstrate continued and progressive knowledge of administrative tasks required for an engineering firm 

Skill in booking and arranging travel and events  

Advanced skill using MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams, SharePoint) and Adobe/Bluebeam 

Skill using artificial intelligence, machine learning and generative artificial intelligence 

Ability to leverage AI and emerging technologies to streamline workflows, optimize operational processes, and contribute to company-wide innovation 

Skill in database administration and analytics 

Skill in completing assignments accurately and with attention to detail 

Ability to analyze situations using critical thinking to determine options for path forward 

Ability to maintain confidentiality and handle sensitive information  

Ability to work successfully in a remote environment through effective communication and organizational skills, self-motivation, self-direction, proactiveness and resourcefulness in a distraction free workspace 

Ability to maintain neat, orderly, complete documents and project files 

Ability to analyze and prepare documents, reports and correspondence 

Ability to communicate effectively in both oral and written form (technical and non-technical information)  

Ability to work successfully as a member of a team and independently with supervision  

Ability to work under pressure and meet close deadlines  

Organizational skills, with the ability to manage multiple tasks simultaneously and adapt to changing business requirements as necessary 

Physical Demands   

The following physical demands must be met by the employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   

While performing the duties of this job, the employee is 

Frequently required to remain in a stationary position 

Frequently moving through home office 

Travel Requirements 

Up to 5%, this may include travel to any or all 50 US states  

Travel is defined as physically leaving home on behalf of business activities including but not limited to client sites, meetings with other employees, meeting for business development purposes, running errands on behalf of the business, attending industry conferences, etc. 

Education / Experience 

Minimum of two years of experience in a professional office or consulting services environment 

Benefits

DLB Associates offers a very competitive benefits package; highlights include

Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)

Flex spending accounts (FSA)

Dental and vision plans

Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26

401k with company match and self-directed brokerage account option

PTO including additional paid time off during the last week of the year

Company paid life insurance coverage for employees and their eligible dependents

Short and long-term disability, AD&D coverage

Professional development opportunities, tuition reimbursement and professional licensing assistance

Paid parental leave after one year of employment

DLB Associates is an EEO/Affirmative Action Employer and participates in the E-Verify program with the Department of Homeland Security. We encourage diversity in our workforce.

Are you ready to challenge yourself and redefine standards in the AEC industry? Apply now and join our award-winning team!​

​NOTICE TO THIRD PARTY AGENCIES:

DLB does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to DLB in the absence of a signed Service Agreement where DLB has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of DLB and DLB will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service

The pay range for this role is:

52,500 - 62,737.50 USD per year (Remote (United States))

APPLY HERE

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