We are a preclinical biotech company in a high-velocity fundraising phase. We need a "White-Glove" Executive Assistant to ensure our investor pipeline moves flawlessly. You will be the engine behind our outreach, ensuring every investor interaction is met with a professional, timely, and organized response.

The Priority: "The Concierge Experience"

Your goal is a seamless investor journey. From the moment a pitch ends, you are responsible for ensuring the "next step" happens immediately. You will manage the logistics and the "people side" of our fundraising so the scientific team can remain focused on the lab and the high-level strategy.

Primary Responsibilities

1. HubSpot Pipeline Management: Primary responsibility for data entry. You will log all meeting notes, update investor stages, and—most importantly—set and monitor follow-up reminders so no lead goes cold.
2. Investor Research: You will perform background research regarding potential investors to identify alignment between Lipovectra and their investment theses.
3. Investor Ghostwriting: You will draft high-quality, professional follow-up emails based on shorthand notes provided by the leadership team. You must be able to capture our tone and ensure technical terms are used correctly.
4. Precision Scheduling: Manage complex calendar coordination between Zurich, Chicago, and Oregon. You will own the 8:00 AM – 11:00 AM Central window to bridge these time zones and finalize logistics.
5. Process Optimization (Bonus): While data entry is the baseline, we highly value someone who can eventually build automated workflows in HubSpot to streamline our outreach.

Qualifications & Skills

1. Experience: 2+ years as an EA, ideally in a startup or VC environment.
2. Writing Excellence: You must be a strong writer. You can take a bulleted list of "key takeaways" from a meeting and turn it into a polished, persuasive investor email.
3. HubSpot Proficiency: Direct experience with HubSpot data entry and task management is required.
4. The "9-Hour Spread" Logic: You must be a master of time zone math, ensuring invitations are sent correctly for participants across Europe and the US West Coast.
5. Availability: Must be consistently available during the core window of 8:00 AM – 11:00 AM Central.

Key Performance Indicators (How we’ll measure success)

1.     Follow-up Speed: 100% of post-meeting follow-ups drafted and ready for review within 12 hours.

2.     CRM Accuracy: Zero "stale" deals in HubSpot; every active investor has a documented "Next Task" assigned.

3.     Scheduling Friction: Zero "time zone errors" in calendar invites.

SUBMIT APPLICATION HERE 

This is a full-time remote role for a Data Entry Clerk at a growing US based company. ​​You'll be responsible for accurately inputting and maintaining various types of business data in our systems. This position requires strong attention to detail, consistency, and the ability to work independently in a fast-paced, deadline-driven environment.

Qualifications

1. 2+ years of experience in data entry, administrative support, or similar roles
2. High typing speed (ideally 50+ WPM) with excellent accuracy
3. Proficiency in tools such as Google Sheets, Excel, and data entry software
4. Strong attention to detail and ability to work on repetitive tasks with high accuracy
5. Comfortable working partially or fully in U.S. time zones
6. Strong written and verbal English communication skills

Responsibilities

1. Accurately enter and update data into internal systems, spreadsheets, or databases
2. Review and verify data for completeness, accuracy, and formatting
3. Maintain digital records and organize information for easy access
4. Communicate with team members to clarify any unclear or missing information
5. Perform basic reconciliation of entries to ensure accuracy
6. Meet daily or weekly data entry targets and quality standards
7. Support additional administrative or clerical tasks as assigned

Details

1. Independent contractor agreement paid 2x monthly.
2. Client has a desire for long term commitment.
3. ​​​​​​Compensation
4. $1,000 - $1,500 per monthdepending on experience.

Remote | Nigeria | Full-Time

Controlinfra is building cloud infrastructure governance and Terraform drift management tooling focused on helping teams improve infrastructure visibility, operational control, and cloud governance workflows.

We are looking for an Operations Coordinator to help support daily startup operations, workflow coordination, customer communication, and execution consistency across the business.

This is a lean startup role ideal for someone who is organized, proactive, startup-minded, and comfortable working in a fast-moving remote environment.

Responsibilities

Coordinate operational tasks and workflows

Organize backlog items, feature requests, and bug tracking

Help manage customer communication and follow-ups

Coordinate demo scheduling and onboarding support

Support LinkedIn/content coordination

Help maintain internal documentation and operational structure

Support release coordination and execution tracking

Help maintain operational consistency across the company

Requirements

1. Strong communication skills
2. Organized and detail-oriented
3. Comfortable working remotely
4. Startup mentality and ownership mindset
5. Reliable and proactive
6. Comfortable learning new tools and workflows
7. Familiarity with modern SaaS/startup environments is a plus
8. Familiarity with Notion, Slack, Linear, Jira, Trello, or similar tools is a plus

Compensation

• Full-time remote role

• Compensation: 300,000.00/month NGN

• 15 PTO days annually

• Flexible remote work structure

• Initial 60-day probation period

Application Process

Candidates will complete:

Multiple-choice assessment

Written summary assessment

Short video explanation assessment

We care deeply about:

• communication

• ownership

• professionalism

• startup mentality

• operational thinking

• reliability

SUBMIT APPLICATION HERE

Responsibilities:

1. Record and categorize transactions in QuickBooks Online (QBO) for an assigned client portfolio
2. Reconcile bank, credit card, and loan accounts monthly and resolve discrepancies
3. Track recurring journal entries (fixed assets, prepaids, accruals) with guidance from senior team members
4. Support month-end close: reconciliations, adjusting entries, and draft P&L/balance sheet reporting
5. Flag unusual transactions and reconciliation items for senior review
6. Communicate professionally with clients to request documentation and clarify transactions
7. Assist with quarterly/year-end deliverables, including tax workpapers, sales tax filings, 1099 prep, and business license renewals

Qualifications:

1. 1–2 years of bookkeeping or general accounting experience (public accounting/CAS/outsourced accounting preferred)
2. Associate’s or Bachelor’s degree in Accounting/Finance (or equivalent experience)
3. Solid understanding of double-entry bookkeeping, debits/credits, and core accounting principles
4. Working knowledge of QuickBooks Online
5. Proficiency in Excel (formulas, sorting/filtering, basic pivot tables)
6. Authorized to work in the United States

Application Instructions:

Please send your resume in Word format to:

Abby Loney

Premier Financial Search

www.pfssearch.com

abby@pfssearch.com 

Data Entry Specialist

Rate: $24/hour

Location: San Dimas, CA (Remote)- MUST LIVE IN CA TO PICKUP EQUIPMENT

Working hours: 6:00 AM – 2:30 PM

Position Summary

We are seeking a detail-oriented Data Entry Specialist to provide administrative and document processing support to our office and billing team. This role is focused on high-volume data entry, document handling, and quality control. The position is strictly support-based and does not include billing responsibilities or financial processing duties.

This is a fast-paced environment with a strong emphasis on accuracy, consistency, and efficiency, including extended periods of computer-based work.

Key Responsibilities:

• Provide administrative support to billing staff and general office operations
• Prepare, review, organize, and manage over 1,000 electronic documents per month
• Upload and download large volumes of electronic files daily, ensuring file accuracy and integrity
• Perform high-volume data entry into internal databases with strong attention to detail
• Review documents containing billing-related information for accuracy and typographical errors (no billing processing involved)
• Conduct error checking on Authorization forms and related documentation
• Maintain accurate records and ensure proper document organization and filing
• Distribute important documents to appropriate departments in a timely manner
• Transcribe meeting minutes and maintain accurate records of staff meetings
• Handle email and phone inquiries professionally and direct communications as needed
• Collaborate with staff across departments to support smooth office operations
• Resolve routine administrative issues and escalate when necessary
• Perform additional administrative duties as assigned

What We’re Looking For:

• Intermediate Excel knowledge (formulas, data entry, calculations) Required
• At least 1 year of data entry experience
• Ability to follow structured procedures and meet strict deadlines
• Strong communication skills (written and verbal)
• Comfortable handling feedback, learning quickly, and improving accuracy over time
• Minimum typing speed of 45 WPM and accurate 10-key skills
• Reliable high-speed internet (minimum 100 Mbps download / 10 Mbps upload)
• Education Requirements: High school diploma or GED required

Apply today and make a difference! Send your resume to daid740@kellyservices.com Or call Daisy at 562-471-7322