CONTRACT ADMINISTRATOR
Contract Administrator will act as the central hub for project documentation, compliance, and logistical coordination. She will be responsible for ensuring the efficient operation of the site, maintaining accurate records, and facilitating communication between the project team, contractors, and, in some cases, the public.
Core Responsibilities and Duties
1. Project and Contract Administration
. Contract Support: Providing administration support to the Project Team, including preparing contract documentation and ensuring records are kept up to date in accordance with audit requirements.
. Document Control: Managing project documentation, including drawings, specifications, field reports, and maintaining an organized, accessible filing system.
. Tendering/Procurement: Assisting with procurement and tendering processes, including generating purchase orders and processing invoices.
. Reporting: Creating regular daily or weekly progress reports, including timesheets, site activities, and cost tracking.
2. Site Logistics and Operational Support
. Site Coordination: Liaising with subcontractors, supervisors, and external stakeholders (e.g., utility providers) regarding work schedules and site access.
. Traffic Management & Safety: Ensuring compliance with safety regulations (e.g., Health and Safety at Work Act 2015). This includes checking that traffic management plans are implemented on-site, including proper signage, barriers, and safety measures.
. Visitor Induction: Managing site visitors, including ensuring they are formally inducted, have the correct Personal Protective Equipment (PPE), and have relevant H&S documentation.
. Office Management: Managing site office supplies, cleaning/hygiene stocks, and maintaining the office/ crib room/toilet/workshop areas.
3. Financial Administration
. Timesheets: Collecting, verifying, and entering timesheets for staff and labour.
. Payroll & Costs: Processing payroll, tracking project costs, and reconciling financial information.
. Asset Management: Maintaining all asset registers on site.
Minimum Qualifications
. Certificate in Construction Management
. 5 to 10 years of Contract Administration in Roads and Infrastructure Projects
. Proficiency in Site Information Management
. Knowledge in Accounting Software Essential
APPLICATIONS
Interested candidates are invited to submit their detailed curriculum vitae
and cover letter detailing their qualifications and experience to
recruitment@hsnv.co.bw
CLOSING DATE: 27 FEBRUARY 2026
